8 Things in Life to Time Block to Increase Productivity

When people come to me for Mentoring, they are always looking for ways to increase productivity in their personal and/or professional life. We all live busy lives! Anything that can be done to help make us work smarter and not harder is always welcome.

Being in business for the last several years, I have come to find ways that make me much more effective; helping me get much more done in a day. I used to be the type of person that liked to mix-up my day between my different to-do items. but have found time-blocking to be much more effective. Meaning, I set aside a time to a particular task to do all at once. What I have found is that when you have that one thing in front of you, you focus much more on it.

So these are the 8 areas that I try to time block on their own so I can get the most accomplished during my days. 

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8 Things in Life to Time Block to Increase Productivity

  1. Exercise – I absolutely believe in starting each day in a healthy and strong way. I believe in blocking out time for health and fitness each day. For about 20 years now I have committed to do it first thing in the morning. For me, it kicks my day off strong and then I’ve got it done. After my exercise for the day is done, I can handle everything else I need to get accomplished.
  2. Social Media – I believe we all know this by now, but it’s a great reminder for all of us that social media can be a big distraction. If you don’t watch the time, the entire day can fly by and you can waste a lot of time. I absolutely put a time limit for how long I will be on social media. What that means for me is that I time block time that I am posting on social media as well as the time that I am replying to people. It’s very important to keep a tight timeline on this! 
  3. Client Calls – It is not always possible to schedule calls all at one time, but when I can, I block out a chunk of time to focus in on calls. It’s helps me to positively push forward to get them done effectively when I know I’ve got a Inspiration - Make things happennumber of them to do. 
  4. Paperwork – Another area that I time block is getting paperwork done. That includes getting bills paid, doing business paperwork, going through mail etc. It really is helpful for me to get that paperwork all together at one time and focus on getting it done.
  5. Writing – I don’t know about you, but there are certain times in the day that are creative times for me. For me, I absolutely have to do my writing earlier in the day. That is when I am the most effective in getting it done. Find that creative time for yourself, then be sure to block out time for it.
  6. White Space – I had to learn to do this one.  I schedule ‘white space’ time which is time just for me to dream and plan out future projects. I put it down on the calendar, because otherwise I likely would never get it done. 
  7. Networking – In order for me to be most effective for my business, I need to make sure that I only attend high quality networking events that are going to add value to my business. I have to make sure that I am not wasting time on events that are not going to add value. So I have a few, set blocked-out networking events that I attend on a regular basis.
  8. Family Time – I absolutely make sure to shut down from work at a certain time in the day. Being an entrepreneur, you could work 24 hours a day but it’s so important to realize that work is not everything. You must take great care of your relationships.

Time blocking these 8 areas of my life has worked very effectively for me as I believe I am working smarter not harder and as a result I am getting more accomplished.

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Which of these 8 areas most resonate with you that you time block presently or are looking to do it moving forward? Do you have any others to add? I’d love to hear from you!

Email Signature March 2016

Cynthia helps you step into your personal and professional greatness with laser-focused strategies and really smart tips. She is definitely not about ‘the fluff’. It is a no-excuse zone with her! She gives you kick-butt motivation and awesome strategies for you to take positive actions forward each day. Commit to being mentored by Cynthia today! www.smartchic.me 

2016-11-11T11:55:53-07:00By |Inspirational Articles|10 Comments


  1. Jane March 7, 2016 at 6:08 am - Reply

    Time blocking is a great strategy for anyone. It might be more important for entrepreneurs, but for any person who seems to wander from thing to thing, these ideas will help them have more results to show for their efforts. The social media time warp is so magnetic because ti’s always on and easy. Everything else takes more effort to start doing. Social media takes more effort to stop doing it.

    • SmartChic March 7, 2016 at 8:11 am - Reply

      Thank you so much for your comments Jane! YES. Time blocking is good for everyone! It keeps us more focused on tasks and gives us more ability for effective follow-through. Social Media is definitely one of the biggest distractions for people, so this is one of the first ones I suggest to people! Have an awesome day Jane and thanks for being awesome!

  2. Terri Klass March 7, 2016 at 7:40 am - Reply

    Fantastic post, Cyntia! I love the idea of time blocking and of all of your strategies #6- White Space is the one that I need to focus on. We can get so consumed with our routines that we don’t provide time to dream and figure out if we are being truthful to our vision.

    Thanks Cynthia!

    • SmartChic March 7, 2016 at 7:54 am - Reply

      Thank you so much Terri for your comments! YES, the white space is the one I had to work on as well. We all need time to dream and think about future projects. It really helps to schedule it on the calendar. Thanks again for being amazing Terri. I appreciate you!

  3. Dave Moore March 7, 2016 at 8:14 am - Reply

    Great stuff as usual Cynthia.
    Within all of the magic and creativity in our lives, within all of the success and the goal setting and realisation, there has to be order. A great reminder of what is easily overlooked these days. We get caught up in so much and bombarded by information, if we do not come from a basis of structure, which your post details, we can so easily be overcome and overwhelmed.
    I have shared this on SoMe as always as these are nuggets of gold.
    Keep being epic in all you do my friend

    • SmartChic March 7, 2016 at 8:18 am - Reply

      I appreciate you so much Dave! You are correct. We get SO bombarded with information these days, that we must maintain some level of structure so we do not get into a state of overwhelm; we actually get things done. Thanks for always providing such wisdom here, on my Periscopes and Blabs. You are extraordinary my friend!

  4. Alli Polin March 7, 2016 at 4:23 pm - Reply

    Time blocking truly does make a huge difference! I use an online tool to book my client calls and it shows my availability. I’m sure to block time to do other necessary work (and live my life!) not only mentally but on the calendar so I can be in control of my day. When the time is blocked, it’s locked.

    Will share!

    ~ Alli

    • SmartChic March 8, 2016 at 7:00 am - Reply

      Thank you so much for your comments Alli! YES time blocking does make a huge difference. I love that you use an online tool to book client calls. I use one also and it saves A LOT of time from going back and forth. Excellent! I appreciate you Alli! And thank you for sharing!

  5. Chery Gegelman March 8, 2016 at 1:41 am - Reply

    Great tips Cynthia! I’m with Terri – scheduling time for white space is not something I have historically done well. But I savored it, gained valuable insights, clearer vision and an immediate surge in focus and productivity each time I did it. It is so healthy and wise to make it a normal part of the schedule!

    • SmartChic March 8, 2016 at 7:01 am - Reply

      Thank you so much Chery for your comments! I never used to schedule ‘white space’ time but I have been so much better for it since I have done it. Because if I don’t schedule it in, I never get to it! I appreciate you very much. Have an awesome day!

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